The 7-Step Automation Blueprint How to build a self-driving hiring engine in RecruitHorizon without technical skills.
Most hiring fails because of friction. You forget to email a candidate. You forget to schedule a follow-up. You forget to send the offer. This blueprint is your configuration manual. Follow these 7 steps to configure a RecruitHorizon job pipeline that runs itself.
Step 1: The Structured Job Post
Goal: Filter unqualified candidates before they apply.
- Go to Jobs > New Job.
- Do NOT paste a wall of text. Use the AI Generator.
- Action: Define specific "Must-Have" skills in the structured fields (e.g., "React," "Salesforce").
- Why: These fields power the Auto-Screening scoring engine. If you leave them blank, the AI flies blind.
Step 2: The "Autopilot" Screening Gate
Goal: Automate the first "No".
- Go to Job > Settings > Automation.
- Set Screening Stage to AUTOPILOT.
- Set Thresholds:
- Pass (Advance): 80/100. (Candidates above this score move to Assessment instantly).
- Fail (Reject): 60/100. (Candidates below this are auto-rejected; rejection email is optional if enabled).
- The "Blur" Check: Verify that candidates between 60-79 stick in the "New" stage for your manual review.
Step 3: The Assessment Filter
Goal: Verify hard skills without a phone call.
- Go to Assessments > Library.
- Select: Choose a pre-built Simulation (e.g., "Customer Support Email Simulator") or a Quiz.
- Link: Attach this assessment to the Assessment Stage of your job.
- Automation: Set Assessment Stage to AUTOPILOT.
- Result: As soon as a candidate passes screening, they get the test. You sleep; they test.
Step 4: The Async Interview Setup
Goal: Replace the 30-minute phone screen.
- Go to Interviews > Templates.
- Create Flow: Add 3 questions (e.g., "Tell me about a time you failed.").
- Time Limits: Set max time to 2 minutes per answer.
- Link: Attach to the Interview Stage.
- Grading: AI grading runs automatically and scores each answer against your criteria.
Step 5: The Outreach Sequence
Goal: Source passive candidates who are not applying.
- Go to a Job > Sourcing tab > Outreach section.
- Create a 3-step sequence:
- Day 0: "Saw your profile..."
- Day 3: "Just bumping this..."
- Day 7: "Last try..."
- Safety Check: Ensure "Stop on Reply" is enabled to prevent awkward double-emails.
Step 6: The Offer & Onboarding "Handshake"
Goal: Turn a "Yes" into an "Active Employee" instantly.
- Go to Job > Settings > Onboarding Requirements.
- Define Requirements:
- I-9 Form
- W-4 Tax Form
- Employee Handbook Signature
- Direct Deposit Voided Check
- Test: Verify that moving a candidate to "Hired" triggers the Onboarding Portal invite.
Step 7: Go Live & Monitor
Goal: Trust but verify.
- Publish the Job.
- The "Dummy" Test: Apply to your own job with a fake resume.
- Did you get the confirmation email?
- Did the AI score you?
- Check the Dashboard: Look at Zone B (Engine Output) to see your automated actions logging in real-time.