Virtual Administrative Assistant

Pure Property Management is seeking a Virtual Administrative Assistant to support our Sales and Marketing department. This part-time remote position offers the flexibility to work from anywhere while helping our team stay organized and efficient. You'll handle a mix of administrative tasks, scheduling, and coordination that keeps our sales and marketing operations running smoothly. This is an ideal role for someone organized, detail-oriented, and comfortable working independently in a virtual environment.

• Manage calendars and schedule meetings for sales and marketing team members, coordinating across time zones when necessary
• Prepare and organize marketing materials, presentations, and sales collateral for team use and client distribution
• Handle email management, including sorting, prioritizing, and responding to routine inquiries on behalf of team members
• Create and maintain spreadsheets to track sales metrics, marketing campaign performance, and lead information
• Coordinate logistics for virtual meetings, webinars, and events, including sending invitations and preparing materials
• Assist with customer relationship management (CRM) system data entry and maintenance
• Prepare meeting notes and action item summaries for sales and marketing team meetings
• Research prospects, properties, and market information to support sales efforts
• Handle administrative tasks such as filing, document organization, and record keeping
• Communicate with clients and internal teams to confirm appointments, follow up on requests, and provide general support

• 2+ years of administrative or executive assistant experience
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with CRM software or property management systems
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Reliable internet connection and dedicated workspace for remote work
• Comfortable using video conferencing platforms and collaboration tools
• Detail-oriented with strong organizational skills
• High school diploma or equivalent; some college coursework preferred

• Experience in real estate, property management, or sales environments
• Familiarity with Google Workspace or similar cloud-based tools
• Knowledge of marketing automation platforms
• Experience with scheduling software like Calendly or Acuity Scheduling
• Previous experience working remotely in a team setting

• Flexible part-time schedule that fits your lifestyle
• 100% remote work with no commute
• Opportunity to work with a growing property management company
• Professional development support
• Collaborative team environment with clear communication