Remote File Clerk

EmblemHealth is seeking an organized and proactive Executive Assistant to support our leadership team in a remote environment. This position offers flexibility with both full-time and part-time options, allowing you to work from home while managing executive calendars, communications, and administrative priorities. You'll be the backbone of our executive operations, ensuring smooth day-to-day functioning and helping leaders focus on strategic initiatives.

• Manage executive calendars, scheduling meetings, and coordinating across multiple time zones and departments
• Prepare meeting materials, agendas, and follow-up documentation for executive leadership
• Handle email management and correspondence on behalf of executives, including drafting responses and organizing communications
• Arrange travel logistics including flights, accommodations, ground transportation, and itinerary planning
• Maintain confidential and sensitive information with discretion and professionalism
• Coordinate with internal departments to gather information and support executive decision-making
• Track action items and deadlines, ensuring executives meet commitments and deliverables
• Prepare reports, presentations, and documents using Microsoft Office and company tools
• Manage expense reports and reimbursements in accordance with company policy
• Serve as a point of contact for executive team members and external stakeholders
• Assist with special projects and events as needed

• 3+ years of experience as an Executive Assistant or in a similar administrative support role
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks and manage competing deadlines
• Experience managing executive calendars and scheduling
• Comfortable handling confidential information and maintaining discretion
• Reliable internet connection and dedicated workspace for remote work
• Excellent organizational skills and attention to detail
• Ability to work independently and take initiative

• Experience in healthcare or insurance industry
• Familiarity with project management tools (Asana, Monday.com, or similar)
• Knowledge of healthcare terminology and regulatory environment
• Experience supporting C-level executives
• Proficiency in additional languages

• Flexible work arrangement with remote-only position
• Health insurance coverage (medical, dental, vision)
• 401(k) retirement plan with company match
• Paid time off including vacation, sick leave, and holidays
• Professional development opportunities and tuition reimbursement
• Employee wellness programs
• Access to company resources and tools for remote work