Administrative Assistant

Babbler Marketing is looking for an Administrative Assistant to join our team on a part-time, remote basis. You'll handle the day-to-day administrative work that keeps our marketing operations running smoothly. This role involves managing schedules, organizing files, processing documents, and supporting multiple team members across different departments. You'll work independently while staying connected with the broader organization through digital collaboration tools.

• Manage calendars and schedule meetings for team members, coordinating across time zones as needed
• Process and organize documents, contracts, and records using our file management systems
• Prepare meeting notes, agendas, and follow-up communications
• Handle expense reports, invoices, and basic bookkeeping tasks
• Respond to routine emails and direct inquiries to the appropriate department or person
• Maintain and update internal databases and spreadsheets
• Coordinate travel arrangements including flights, accommodations, and ground transportation
• Order office supplies and manage inventory for remote team members
• Support onboarding processes for new hires by preparing materials and documentation
• Assist with event planning and coordination for company meetings or client interactions
• Track project timelines and deadlines, sending reminders to relevant team members

• 2+ years of administrative or office support experience
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using project management or scheduling tools
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Comfortable working independently in a remote environment
• Reliable internet connection and a quiet workspace for video calls
• Attention to detail and accuracy in data entry and document preparation
• Experience with Google Workspace or similar cloud-based collaboration platforms

• Familiarity with marketing industry workflows or terminology
• Experience with CRM systems or marketing automation platforms
• Knowledge of basic accounting or financial management
• Previous experience working with distributed or remote teams
• Proficiency in a second language

• Flexible part-time schedule that accommodates your availability
• 100% remote work with no commute required
• Competitive hourly rate
• Health insurance options for eligible employees
• Professional development opportunities and training budget
• Access to company resources and learning platforms
• Collaborative team environment with regular virtual check-ins